Built in Sacramento · California rules built in
Know who paid — without changing how they pay.
SmartLeaseFlow connects to your bank and matches every rent deposit to the right tenant — however it arrives. No portal for your tenants to sign up for, no app to download, no awkward conversation about switching. You open it and see who's short.
14 days
Pro trial, full access
$0
No credit card required
5 min
From sign-up to first tenant
Any time
Cancel, no long-term contract
Don't re-type your portfolio. Upload your leases.
Whether it's another platform, a spreadsheet, or a folder of signed PDFs, the setup is the part that stops people. It takes minutes here, not a weekend.
Old leases, read for you
Upload PDFs, scans, even phone photos of paper leases. We pull out the tenant, the rent, the dates.
Or a spreadsheet
CSV or Excel from any platform. AI matches your columns to ours, however they're labelled.
You check before it saves
Everything lands in a table you can edit. Anything we weren't sure about is highlighted. Nothing is written until you say so.
Included on every plan. Migrating shouldn't cost extra — it's the whole reason you'd try us.
The busywork, handled.
Rent tracking is the reason to start. These are the reasons people stay — the admin that used to eat your evenings, done before you get to it.
Rent that tracks itself
Connect your bank and every rent deposit gets matched to the right tenant automatically — however they pay. You see who's short before you'd have noticed. Your money never passes through us; it goes straight to your account.
The tenant emails, written for you
Rent reminders, late-rent follow-ups, and renewal notices come pre-drafted with your tenant's details filled in. You review and send in one click.
Maintenance that sorts itself
Every request is auto-classified by priority and category — and when a tenant attaches a photo, we read it too. "Sink leaking" becomes "active drip, cabinet base already swollen," so the emergency floats to the top.
Ask anything about your portfolio
"Which leases expire in July?" "What does John's lease say about pets?" Get an answer in seconds — your whole portfolio, one question away.
A lease in under 60 seconds
Generate a state-specific lease with tenant details, rent, late-fee clauses, and key dates filled in — instead of an afternoon wrestling a template.
Spot problem tenants early
See a tenant's payment pattern in plain numbers — how many late payments, how many days, what's outstanding — plus a late-rent ladder that escalates on its own schedule. It shows you the facts; you make the call.
Fill vacancies faster
New inquiries drop into a simple leasing pipeline, get an AI qualification score, and arrive with a first reply already drafted — so you respond in minutes, not days.
Bring your old leases with you
Upload a folder of old leases — PDFs, scans, even phone photos of paper — and we read them into tenant records. You check the numbers before anything saves. Switching software stops being a weekend project.
Rental applications, in one place
Send an application link and the applicant fills it in themselves. Everything lands in one record with a tracked decision trail, so when you say no you have a written reason and a date.
You decide what sends itself
Rent reminders go out on their own using your real numbers. Anything the AI writes from scratch waits for you to read it first. Set-and-forget where it's safe, review where it matters.
Try us before you trust us.
Eight tools for the things that come up at the worst possible time. No signup, no email, no credit card — including a checker for California's deposit photo law that most landlords still haven't heard of.
AB 2801 Photo Check (California)CA
California's deposit photo law, in four questions.
Deadline Calculator (California)CA
One date in, every deadline that follows.
Late Rent Notice Generator
A clear past-due notice you can send today.
Notice to Enter Generator
Written notice for an inspection, repair or showing.
Security Deposit Return Letter
Your state's deadline, plus an itemized statement.
Rent Increase Notice
How much notice your state wants — and the letter.
Late Fee Checker
Is the late fee in your lease actually defensible?
Lease Compliance Check
Paste your lease, see the clauses most often wrong.
Rental ROI Calculator
Cash flow and cap rate, with vacancy counted in.
One price per tier. Not one price per door.
Per-unit tools bill you for every unit you own, so the invoice grows with the portfolio. Here you pick a tier and the price holds until you outgrow it — with bank reconciliation and Schedule E reports included at every level. (AI lease drafting is on the top plan only.) No hidden fees. No long-term contracts. Cancel any time.
Every plan starts with the same 14-day trial of Pro — no card required. Pick the tier that fits when it ends.
Starter
Know who paid without checking your bank — and hand your accountant a Schedule E
or $120/yr · save $24
Up to 5 units across any number of properties
- Tenant profiles & lease tracking
- Branded tenant portal (your logo)
- Automatic rent tracking from your bank feed
- Schedule E tax reports and per-property profit & loss
- Automated rent reminders
- AI email drafts: rent reminders, late-rent, renewals
- AI maintenance triage — including reading tenant photos
- Import from spreadsheets or old lease documents
- Lease renewal workflows
- Document storage & e-signing
Pro
Best for mostFill vacancies and ask AI anything. Online applications, a leasing pipeline, and open-ended chat.
or $290/yr · save $58
Up to 25 units across any number of properties
- Everything in Starter
- Ask AI anything with the open-ended chat assistant
- Online rental applications with a tracked decision trail
- Leasing pipeline with AI lead scoring & drafted replies
- Custom emails & notices on demand (not just presets)
- Lease-clause Q&A: paste a clause, get a plain-English read
- Up to 25 units
- Priority email support
Portfolio
Lease drafting, per-tenant payment signals, and late-fee automation
or $790/yr · save $158
Up to 100 units across any number of properties
- Everything in Pro
- AI lease drafting with state-specific templates in seconds
- Per-tenant payment signals — every factor shown, never a single verdict
- AI tenant insights that flag late payers before evictions
- Late-rent escalation ladder: staged reminders, notices, and alerts
- AI renewal pricing + auto-drafted offer letters
- Occupancy analytics & lease-expiry forecast
Yearly plans are two months free — $120, $290, $790 a year. Change between monthly and yearly any time from your billing settings.
SmartLeaseFlow tracks your rent; it doesn't hold it. Tenants pay you the way they already do and the money goes straight to your account — so there are no processing fees, no payout delays, and nobody sitting between you and your rent.
From sign-up to tracking rent in 3 steps.
Add Your Properties & Units
Enter your properties and units in minutes. You don't need to import anything. Just type in what you have.
Add Your Tenants
Add tenants with their lease dates and rent amounts, then connect your bank with a read-only link. That's the last manual step.
Let SmartLeaseFlow Handle the Rest
Rent deposits get matched to tenants as they land. Reminders go out. Maintenance gets triaged. Leases get flagged before they expire.
Ask it anything about your properties.
Your whole portfolio — leases, tenants, payments, maintenance — is one question away. No digging through folders, spreadsheets, or old email threads. Just ask, in plain English, and get an answer in seconds.
“Which tenants paid late this month?”
“Which leases expire in July?”
“Draft a renewal offer for Sarah in 4B.”
“What does John's lease say about pets?”
“Show me every open maintenance request.”
14-day Pro trial · No credit card required · Cancel anytime
You're not going to make a good tenant download an app.
Most rental software starts by moving your tenants onto its own payment system. That works if you're filling a vacancy every year. It works badly if your tenant has been there eleven years and pays by check, or Zelles you on the first.
So we read your bank account instead. Rent arrives however it already arrives, and we tell you whose it was.
Nobody holds your money in transit, so there are no processing fees and no payout delays — and because we see the whole account, your Schedule E includes the plumber you paid in cash.
Your rental business deserves better than a spreadsheet.
14 days of Pro features: tenant portal, automatic rent tracking, AI chat, AI email drafts, AI maintenance triage. No credit card, no setup fees. Running in under 5 minutes.
14-day Pro trial · No credit card required · Cancel anytime
You're trusting us with rent, leases, and tenant data. We take that seriously.
SmartLeaseFlow is built with the same security practices you'd expect from a bank-adjacent product — documented, not just claimed.
Encrypted at rest
Sensitive data like bank tokens and secrets is encrypted with AES-256. Passwords are hashed — never stored in plain text.
Secure payments
Card details are handled by our PCI-compliant payment processor and never touch our servers.
Two-factor authentication
Turn on app-based 2FA so a stolen password alone can't get into your account.
Role-based access
Give teammates exactly the access they need and nothing more, with per-role permissions.
Backed by a documented information security policy and automated fraud monitoring on every payment.
From the founder
I built SmartLeaseFlow because I kept losing evenings to the same three things: working out who had actually paid, writing the same tenant emails, and digging through leases for one date. So it does that part. It reads your bank feed and matches the rent, drafts the reminders and notices, and keeps the lease dates where you can find them — however your tenants pay. You still make every decision. If you try it and something's missing, email me directly. I read every message.
Founder
SmartLeaseFlow